How professional email can make a big difference for your small business

Look like a pro

How important is it to implement a professional email marketing strategy for your business? Well, think about how much time people spend in their inbox: an average of 13 hours per week, according to a report by McKinsey. Needless to say, email is a critical part of our day-to-day.

12 reasons why professional email for business matters

Professional email for business gets your foot in the door to stir interest in your products and services and also brings the following benefits:

  1. Keeps customers in the loop.
  2. Builds trust.
  3. Develops stronger relationships.
  4. Reaches mobile users.
  5. Attracts more website visitors.
  6. Saves considerable time.
  7. Provides a consistent form of communication.
  8. Encourages helpful feedback.
  9. Generates leads, leads and more leads.
  10. Keeps customers coming back for more.
  11. Provides an ideal platform for storytelling.
  12. Increases brand awareness.

Let’s review the benefits of professional email for business.

1. Keeps customers in the loop

There is nothing like feeling part of the “in” group, and by joining an email newsletter  subscriber list, your customers become part of your company’s “in” group. Professionally written emails keep your customers informed about the latest promotions, as well as the introduction of new products and services.

Related:  6 best practices for email marketing in 2020

2. Builds trust

When customers sign up to receive emails from your company, they want to learn something new every time you send out an electronic newsletter.

When you water the thirst for knowledge that your customers have, you build credibility for your company.


In addition, a professional email for business also helps you gain the level of trust that turns customer prospects into loyal patrons.

3. Develops stronger relationships

The key to developing lasting relationships with your customers is to make doing business with you a personal experience. Your customers want your company to value them, and by sending out professionally written emails that include a personal touch, you can strengthen the already strong bond that you have with your regular customers.

4. Reaches mobile device users

They say it’s not what you say, but how you say it that matters. For professionally written emails, it means formatting the electronic correspondence to work well on mobile devices. Expect your customers to make more purchasing decisions by accessing the information relayed to them on mobile devices.

5. Attracts more website visitors

Look at email marketing as a complementary piece of the promotional puzzle, not the entire puzzle.

One of the most effective outcomes of sending professional emails for your business is that it should pique the interest of potential customers that want to know about your products and services.

Where do they go for more information? The answer is your business website, which you highlight at the beginning and end of every email.

6. Saves considerable time

Email automation takes the grunt work out of sending individual emails to customers by automatically sending out emails at the same time each week. Your customers will appreciate your dedication for committing to a regular schedule when it comes to sending out email newsletters. Email automation frees up more of your time to do what matters most: interact with clients or customers.

Related: 10 email automation tools for online business success

7. Provides a consistent form of communication

A professional email represents a dependable way to stay in touch with regular customers, as well as potential customers who have expressed interest in your company. Your customers can save an email for future reference. Phone calls do not offer as much of a consistent communication channel.

8. Encourages helpful feedback

You cannot expect to fix a product or a customer service issue unless you hear back from your customers. One of the most effective ways to encourage customer feedback is to send out a professional email for business that asks, “What could we do better?”

Running a business is a daily exercise in finding ways to improve.


By  asking for feedback in your weekly or monthly electronic newsletter, you should learn more about what your customers think.

9. Generates leads, leads and more leads


Managing an email newsletter does not mean that everyone who opts in to receive your newsletter is ready to make a purchase. In fact, you should look at emails as lead generators that get your foot in the door to present the best attributes of your products and services.

You might hear a lot about how expertly written landing pages attract new customers, and they do. However, a carefully crafted email marketing program does the best job of generating sales leads.

10. Keeps customers coming back for more

You have done a great job of generating leads with professional emails. Some of the leads have turned into customers. Now, the key to sustaining healthy growth for your company is to provide enough incentives for customers to return and buy additional products and services.

Email marketing can help you reach that goal.

Yes, it is a challenge to engage and retain a large, loyal customer base. When you target your customers through short, yet compelling email messages, you create a bond that can maintain the attention of your most important customers.

11. Provides an ideal platform for storytelling

Content comes in many different styles. You have listicles like “The 10 Best …” Product reviews and educational blog posts are also common content strategies for small business owners and operators. However, the most effective content strategy for businesses is a form called storytelling, and professional emails represent the best platform for telling your story.

It does not have to be just your personal story. You can share customer testimonials, as well as tell stories about how your products improved the lives of your loyal customers.

12. Increases brand awareness

Billboards used to be the primary method businesses used to expand awareness of their products and services. With billboards succumbing to the attention-grabbing tactics used by online marketers, it is not surprising to learn that emails do a great job of enhancing the visibility of companies across all industries.

Best professional email practices

You cannot expect to catch as many fish casting a single line as you would by tossing out a wide net. For email marketing, your wide fishing net is a list of subscribers to your electronic newsletter.

How do you create a wide email net? The answer is to start by actively promoting an email newsletter in your store, as well as on your website. You can even promote upcoming newsletters by giving visitors to your website a small content sample of what is to come.

Make sure to give every subscriber to your newsletter the capability to opt-out at any time. Nothing irks a good customer more than receiving emails that he or she no longer wants to read.

Start by setting up a professional email address on your own domain

First things first, get yourself set up with a professional email account with your own domain name. or just looks more professional than Customers are 9x more likely to choose your business if your email matches your domain name.

GoDaddy’s Professional Email powered by Microsoft Exchange comes with easy-to-use features like calendar, contacts, and tasks as well as a webmail portal you can customise. You can get this separately or as part of our Office 365 solution, which gives you access to the Microsoft productivity and collaboration tools for a modest monthly subscription.

Present content that subscribers want to read

Easier said than done, but writing captivating content that maintains the attention of your readers is the key to growing your email newsletter subscriber list.

Poorly written emails that do not provide helpful information quickly become fodder for the recycling bin.

If you do not have the writing skills to pull off a successful email newsletter campaign, then recruit someone on your team who specialises in crafting attention-grabbing content. Make sure to keep email content short, yet highly informative.

Know the content options

Email content differs from website content in several ways. The primary goal of your business website is to describe the company, the members of the team, and the products and services offered by your business. Emails offer a much broader platform to create different types of content.

Here are some ideas for professional email content:

  • “How to” instructional articles
  • Highlight a team member
  • Tell a story submitted by one of your customers
  • Remind subscribers about upcoming promotional events
  • Introduce new products and services
  • Describe a company milestone

Connect by personalising emails

Connecting with your customers starts by personalising how you communicate with them via email newsletters. You can include a personal greeting for each subscriber, as well as develop custom fields to match the preferences of smaller groups of subscribers. The way you personalise a professional email for business is not as important as making sure you add a personal touch to each electronic correspondence.

Personalised email messages increase click-through rates by 14% and customer conversions by 10%. Targeted emails written for segmented groups of subscribers help generate 58% of an average company’s revenue. Some online marketers attribute personalised segmented campaigns to increasing sales by more than 700%.

The last word

As one of the first types of online marketing, professional email for business remains a vital part of a marketing strategy for most small and medium-sized businesses. The key is to stay on top of developing new and exciting content ideas that motivate your subscribers to act. Emails are also effective at generating enough interest for a product or service to lead customers to your physical or online store for more information.

Start working on an automated professional email strategy to attract more customers and hence, increase sales for your company.

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